1.2 Pricing Project Request Form This document is to be filled for each pricing project, be it carried out internally by Fairtrade International’s Pricing Subunit (PSU) or externally by a labelling initiative. This form may only be submitted to the Standards Unit (SU) by a producer network (PN), by the Producer Services and Relations unit (PSR) or by a labelling initiative (LI). The filled form should be sent to the Standards Unit (SU) at standards@fairtrade.net. This request has to be approved by the Head of Fairtrade International’s Pricing Unit, before the pricing project can start. In case a Price Extension procedure is applied for, the respective annex to this form has to be filled out in addition to the core form (which is the first 3 pages). If a full scale pricing project is requested, the first 3 pages suffice. In case a Quick Entrance procedure is requested a Quick Entrance request form has to be completed, and submitted to SU at standards@fairtrade.net. This form is available on our website at http://www.fairtrade.net/setting_the_standards.html. Because Quick Entrance and Price Extensions are less time-consuming, requests for Quick Entrance and for a Price Extension can often be responded to faster than requests for a full price research. In case your request is expected to qualify for Quick Entrance or for a Price Extension, you are encouraged to apply for either of those procedures. Also, an external price research under PSU guidance normally is more feasible since PSU’s internal resources are constraint.
Sent by:	Date:
First request:	Insert name of stakeholder who made first request

Project Identification and scope:

Product:	Product name:
Variety:
Organic and/or conventional:	organic	conventional
Price and/or Premium:	Minimum Price	Premium
Price level:	Farm-gate	Ex-Works	FOB

Would the product require developing a new product Standard?	yes >> contact Policy and Strategy Unit	no >> Specify category:
New product?	yes	no
If yes, who will develop the Category Extension Paper LI PSR PSU

Regions / countries for which the Price is requested:

Time Schedule:	Proposed validity date of the new Price:
Justification for the proposed date: e.g. harvest, signing contracts.	Justification for the proposed date:
New price	Price review	Follow-up of complaint
Specify details of what the Pricing Project should cover	Specify details of what the review should cover	Specify details of what review should cover
Full price research Price extension > fill annex 1	Full price research Exchange rate and consumer price index policy	Full price research Minor modification to existing Standard
Type of Price Research Required:	Internal Price Research: SU – PSU coordinates and carries out the pricing research, price consultation and hires consultants (if necessary).	External Price Research: External Price Research: LI / other body coordinates and carries out the pricing research, price consultation and hire consultants (if necessary) and send a full Price Proposal to SU–PSU for evaluation and approval of the new prices. PSU can provide guidance.. If yes: by whom:

Risk and need assessment

Justification and need for the Price, including how the Price will respond to the identified need:
Description of existing other mechanisms (including other minimum Prices) which respond to the same need (this includes considering national minimum prices or other Standards (non-Fairtrade):
Assessment of all risks associated with the Pricing project:
Ways to mitigate the risks associated with the Pricing project:
Assessment of all risks associated with not setting the Price:

Target group and project environment

Target group:	Small Producer Organizations	Hired Labour	Contract Production	Traders
(Include here stakeholders’ names and FLO IDs if applicable)

Project Environment:	How are the stakeholders going to be affected by the project?
Stakeholder type	Specification of stakeholder type
Producers	Contract Production Hired Labour SPO Others: Which product categories?
Traders	Exporters Importers Licensees Processors Retailers Others: Which product categories?
Consumers	In which countries?
Unions	Which unions?
NGOs	Which NGOs?
Producer Networks	Fairtrade Africa NAP CLAC
Certification Bodies	FLO-CERT Others:

4.	Resources: Resources

Resources to be employed in the project
Unit	Name of person	Activities	Resources necessary	Funding partner (external resources)
Budget	Working hours
SSU
PSU
LIs
PNs
PSR
LOs
Others

Recommendation on the Price Request, including annex (at minimum you must collect 1 recommendation from Fairtrade International (from GPM for products with a GPM responsible, else PSR recommendation), 1 from an LI before submitting the request):

Name of Unit/ Body	Name of person	Recommendation (to be completed by indicated person)
Agree	Priority	Rational	Whom to involve	Other advice
FLO	PSR GPM	yes no	low medium high
LI	yes no	low medium high
PN	yes no	low medium high
The rest of this request (below) will only be filled by PSU after you have submitted the request.
FLO	PSU	yes no	low medium high

Decision of Head of Pricing Subunit (to be completed by Head of PSU):

Approval:	Approved Not approved
Reasons for decision:
Assigned SSU Project Manager:
Final Standards decision to be taken by:	Director Strategy and Standards (for minor project) SC

Next steps (to be completed by Head of PSU):

Action points:	Responsible person:

Annex 1: Price extension request form This annex is to be filled (in addition to the core of this Price Request form) to apply for the use of a Price extension procedure, be it carried out internally by PSU or externally by an LI. Price extensions can apply only if there is a reliable comparison point price to extend from. For more information on the types of Price extension, please read the SOP for the development of Fairtrade Minimum Prices and Premiums, which is available on our website: www.fairtrade.net The Price Request and the Request for Price Extension should be approved before the Price extension project can go ahead.

Project Identification (for which a price is requested):

Type of extension: Geographical Organic to conventional Conventional to organic Fruit for processing extension EXW to FOB extension FOB to EXW extension

Similarities between situation/price to extend from and case to extend to

Situation to extend price to (new price)	Situation to extent from (existing price)	Situation to extent from (existing price)
Botanical name of product
Organic / conventional	Organic Conventional	Organic Conventional	Organic Conventional
Particularities of the product (e.g. packed, variety, for processing, …)
Geographical area (to be) covered by the price?
Level of responsibility of producers	EXW FOB	Farm-gate EXW FOB	Farm-gate EXW FOB
Producer set-up	HL SPO CP	HL SPO CP	HL SPO CP
Why may existing Price not be a good comparison point?

Reliability of existing price (To be filled by PSU)

A	When was the existing price set?	Insert date	Before 2005 is too old.
B	Is the existing price known to be inadequate? Is there a request for review of the existing price?	Yes No Yes No
C	Are there costs of production data available based on which the existing price was set?	Yes No	COSP are required.
D	What arguments were mentioned (also by stakeholders) in the original price research and proposal against accepting the price?

If there is a difference between the situation for which the price was set and the situation to which it has to be extended, but COSP data in the original research cover the situation to extend to, please indicate this.

For example, if the existing price was set FOB, but COSP state also explicitly costs up to Ex-works level; or, if only an organic price was set although COSP for conventional were gathered.